Management & Marketing

Weddings Unveiled: Professional Tips and Secrets on Wedding Planning and Event Design

Angela Proffitt

Weddings Unveiled is a podcast helping wedding and event professionals refine their skills and grow their business. In every episode, you’ll be taken behind the scenes of the event industry with celebrity wedding planner, entrepreneur, and productivity coach Angela Proffitt as she shares her experiences designing, planning, and executing high-profile events around that world. There's nothing Angela and her team haven't seen before, and you'll get to listen to what she's experienced, how she got through it, and what she learned along the way. Weddings Unveiled is the perfect podcast for anyone who wants to develop a productive and profitable business in the event and hospitality industry. For more helpful tips, visit www.angelaproffitt.com.

Episodes

WU 039: The One Wedding Component That Often Goes Overlooked
12:18
2017-09-30 01:26:07 UTC 12:18
WU 039: The One Wedding Component That Often Goes Overlooked

There are so many things to consider when planning an event, from vendors to photos to transportation of the bride and groom. And although you’ve likely thought most everything through, sometimes, one missed detail sends the whole thing into a tailspin. In this episode, Angela and her lead consultant Alison share a story about a wedding in which they didn’t have a solid plan for where the family would go for pre-wedding pictures. It resulted in 30-something of them crowding the area where they were setting up for the wedding, and thinking their insight would be helpful on the setup (which it was not).

WU 038: Keeping Your Cool Amongst Hot Tempers During Your Event
14:27
2017-09-30 01:26:07 UTC 14:27
WU 038: Keeping Your Cool Amongst Hot Tempers During Your Event

Weddings are a melting pot of personalities all coming together under a common goal of getting the event off of the ground and sailing smoothly. It’s your job to remain professional at all times, yet there will likely be instances when someone’s personality clashes with your own. In today’s episode, Angela and her lead consultant Alison share a story about a wedding during which one of the venue’s personnel lacked professionalism and how they handled the encounter.

WU 037: What To Do When Things Are Beyond Your Control
10:45
2017-09-30 01:26:07 UTC 10:45
WU 037: What To Do When Things Are Beyond Your Control

As an event planner and designer, there are many things that are within your control when you’ve planned properly. But what do you do when there are situations that are utterly and completely beyond your scope of influence? Today, Angela and her lead consultant, Alison, will discuss what to do when you can’t control certain outcomes. They share a story of a wedding they once did that included an out-of-order service elevator, missing linens and other missing pieces and how they kept a positive, upbeat attitude through it all.

 

WU 036: Destination Planners – Do Your Research Ahead Of Time
15:22
2017-09-30 01:26:07 UTC 15:22
WU 036: Destination Planners – Do Your Research Ahead Of Time

Destination planners have a particularly challenging — yet fulfilling! — journey of an event from start to finish. Because of this, it’s so incredibly important that you have a firm grasp on all of the details of the day, especially if you’re not familiar with the area. Angela's and her company's lead consultant, Alison, discuss a time they can look back on with laughter now, though it wasn’t funny at the time. This story has so many twists and turns — literally and figuratively! — that you’re bound to learn a thing or two for your next destination event. Tune in!

WU 034: Why Preparation Is Even More Important At Destination Weddings
10:02
2017-09-30 01:26:07 UTC 10:02
WU 034: Why Preparation Is Even More Important At Destination Weddings

Destination weddings are some of our favorites — the picturesque views provide such an awesome backdrop to the love of our couples. However, destination weddings also provide an added layer of complexity in terms of logistics. Today, Angela and her company's lead consultant, Alison, discuss why it’s essential to anticipate and be prepared for absolutely any situation while at the destination — the flow of the day depends on it!

WU 033: Solidifying The Wedding Day Plan And Delegating Day-Of Tasks
08:39
2017-09-30 01:26:07 UTC 08:39
WU 033: Solidifying The Wedding Day Plan And Delegating Day-Of Tasks

Laidback couples are some of the best we’ve worked with — they’re easy going, generally stress-free and they trust us to do our jobs. On the other hand, however, we’ve found these couples take their carefree approach to the wedding day plan, often leaving details to chance on one of the most eventful days of their lives. In this episode, Angela discusses a time when a couple failed to plan and delegate tasks, which left them without previously-arranged transportation from the ceremony to the reception venue.

WU 032: With A Wedding Day Schedule, Less Is More
09:07
2017-09-30 01:26:07 UTC 09:07
WU 032: With A Wedding Day Schedule, Less Is More

When their wedding day arrives, brides and grooms are usually beside themselves in excitement — not only is it one of the best days of their lives, but they’ll be surrounded by all of their family and friends for the momentous occasion! And although they’re naturally inclined to pack as much as they can into their wedding day itinerary, overfilling the day with pre-wedding events can create more stress than the lovely couple wants or is prepared for. In today’s episode, Angela and her company’s lead consultant Alison discuss a time when a client’s aunt wanted to throw the couple a brunch the day of the wedding and the chaos that ensued.

WU 031: The Key Differences Between Planning Weddings And Fundraisers
11:37
2017-09-30 01:26:07 UTC 11:37
WU 031: The Key Differences Between Planning Weddings And Fundraisers

New event planners and designers can tend to think all events are the same. Yes, most events may include catering, lighting, music. From collecting donations, managing auctions, coordinating volunteers, registering attendees, communicating with sponsors, and selling tickets at the door, fundraisers are unique and very different from weddings. In this episode, Angela discusses her first fundraiser. We hope you learn from her experience so your first fundraiser runs smoothly.

WU 030: Always Party With A Permit When Necessary
09:06
2017-09-30 01:26:07 UTC 09:06
WU 030: Always Party With A Permit When Necessary

Does your client want pyrotechnics, live animals, or some other cool, unusual touch at their event? Find out if you need a permit. In this episode of Weddings Unveiled, Angela and her lead consultant Alison share a story of a client who wanted to descend to his party and join the guests by jumping out of a plane and parachuting into the heart of a major city. Sounds crazy, right? Well, listen in to hear how Angela and her team handled this unusual request and helped him make it happen. We hope it reminds you just how much is actually possible.

WU 029: How To Manage A Client’s Expectations
10:54
2017-09-30 01:26:07 UTC 10:54
WU 029: How To Manage A Client’s Expectations

Clients, especially brides, usually have clear visions for their events, but they rely on their planners to bring their ideas to life. Sometimes, this requires us to recalibrate or adjust their expectations. In this episode of Weddings Unveiled, Angela discusses an experience where a client had great ideas but didn’t fully consider how her outdoor venue would change when the seasons changed in time for the wedding. Listen in as to discover how Angela handled it; you may hear a few ideas worth using if you ever run into a similar situation.

WU 028: When Professional Designers Are Your Clients
13:17
2017-09-30 01:26:07 UTC 13:17
WU 028: When Professional Designers Are Your Clients

As you continue to grow your skills and build your business, you may get opportunities to plan events for your peers in the event industry. It’s a tremendous honor when other professionals trust you with their weddings and personal events. However, it comes with a unique challenge. In this episode, Angela and her lead consultant Alison share a time when they performed a wedding for a professional designer who wanted to provide all of the decor herself. Check out this new episode to find out how you can deliver for your peers.

WU 027: Explaining Hotel Commissions To Clients
07:52
2017-09-30 01:26:07 UTC 07:52
WU 027: Explaining Hotel Commissions To Clients

Here's a secret for you: People pay planners so someone else can plan their event for them. Crazy idea, right? Well, occasionally even paying clients don’t get (or simply forget) the memo so they jump into the planning process a bit more than they should. Today’s episode discusses an example of a client who wanted to take control of handling room blocks. Unfortunately, they didn’t fully understand the contracts, which ended up causing some trouble. Listen in to today’s episode as Angela shares how to explain hotel commissions to clients and, more importantly, how to respond when clients take on tasks that should be reserved for you as the planner.

WU 026: How To Communicate And Stick To Your Process With New Clients
12:34
2017-09-30 01:26:07 UTC 12:34
WU 026: How To Communicate And Stick To Your Process With New Clients

Did you know that even the pushiest, picky, high maintenance or micromanaging clients want to let go of control? They really do. However, they’re looking for something to remove their fear of something going wrong. This is where your standard process for communication comes into play. When you have a standard, consistent process you use with clients, it helps establish trust. It also provides helpful boundaries. In this episode, Angela and her lead consultant Alison will share how to communicate and stick to your process so new clients get a great experience (even if they’re ignoring the process themselves).

WU 025: The #1 Rule For Events At A New Venue
08:52
2017-09-30 01:26:07 UTC 08:52
WU 025: The #1 Rule For Events At A New Venue

The wedding and event industry is a lucrative business. As a result, new hotels, restaurants or clubs are opening up their space to host weddings and private events. This means you’ll likely have clients booking venues that you’ve never seen or worked in before. It’s a great opportunity to discover new spaces for future clients. However, it can also cause headaches for you and your time unless you follow the most important rule of using a venue for the first time. Require your team and vendors visit the venue at least once prior to the weekend or day of the event. Working in a new venue for the first time without a site visit is like hoping to fall in love on a blind date; it’s possible, but far from likely. Listen to this episode as Angela shares a story illustrating the importance of site visits.

WU 024: Finding Simple Solutions to Surprising Snafus
12:28
2017-09-30 01:26:07 UTC 12:28
WU 024: Finding Simple Solutions to Surprising Snafus

The longer you work with weddings and events, the more you’ll master the big areas like logistics, design, catering, vendor management, etc. However, it’s impossible to prepare for every situation and every client request, and sometimes that leads to unforeseen mistakes. In this episode of Weddings Unveiled, Angela and her lead consultant Alison Burry discuss how you learn from these mistakes and develop simple solutions so they never happen again.

WU 023: How To Handle Unexpected Situations
09:55
2017-09-30 01:26:07 UTC 09:55
WU 023: How To Handle Unexpected Situations

Whether it’s first your wedding or 100th wedding, every planner and day-of coordinator will encounter something unexpected in the process of putting on an event. Each time, you’ll be forced to answer the question: “How will my team and I respond?” In today’s episode, Angela is again joined by her company’s lead consultant Alison Burry. They’ll share an unexpected situation that they had never previously experienced and how they got through it. We hope you’ll hear a few ideas that you and your team can use when the unexpected occurs because it eventually will.

WU 022: When Over Preparation Makes All The Difference
21:18
2017-09-30 01:26:07 UTC 21:18
WU 022: When Over Preparation Makes All The Difference

Everyone knows that adequate preparation is key to executing a successful event. However, what happens when your normal preparation measures don't quite cut it? Knowing when to step into high gear and over prepare can make all the difference in how smoothly everything runs on the big day. Listen as Angela and her co-host Alison discuss a time when a restaurant's first time catering experience taught them a valuable lesson in over preparation that they will never forget.  

WU 021: Don’t Let Technology Get The Best Of You
09:07
2017-09-30 01:26:07 UTC 09:07
WU 021: Don’t Let Technology Get The Best Of You

In an ever-changing world, technology is no exception. From new ways to capture wedding footage to LED dance floors, technology keeps us on our toes and so do the requests of our clients. As an event planner, it is important to educate yourself on what new trends might be coming down the pike and who the right vendor is for those services. In this episode, Angela and her co-host Alison Burry talk about a time when technology almost got the best of them. Listen as they discuss valuable lessons in preparation and partnership, and how their experience can help you stay ahead of the curve.

WU 020: When To Trust The Venue And When To Follow-Up
11:14
2017-09-30 01:26:07 UTC 11:14
WU 020: When To Trust The Venue And When To Follow-Up

Successful partnerships are essential in any business, and that is especially true in the world of event planning. With so many venues and vendors to choose from, it is important to consider what each one is capable of and if you can rely on their consistent follow through. Covering these points from the beginning sets you up for a successful event and helps you avoid unnecessary stress. That being said, even with the most trustworthy of venues, you need to know when it’s appropriate to follow-up. In this episode, Angela and her co-host Alison discuss a situation when a new wedding venue didn't know what they didn't know until it was almost too late. Listen to the full episode to hear how knowing the right time to follow-up helped them avoid a major obstacle on their client’s big day.

WU 019: Creating A Stress Free Environment During The Big Event
09:27
2017-09-30 01:26:07 UTC 09:27
WU 019: Creating A Stress Free Environment During The Big Event

When the big day rolls around, emotions are running high and it is easy to get lost in the hustle and bustle of the to-do list. In this episode, Angela shares ways to counter these challenges by making sure clients remain stress-free during their big event. The good news is this isn’t hard to do when you have formed a relationship of trust with your client and have created an environment of flexibility. Listen as Angela and her co-host Alison discuss an occasion when maintaining a flexible environment was essential to making a bride’s special day a little more stress-free.

WU 018: Walking The Line – What To Do When Your Personal & Professional Worlds Collide
09:39
2017-09-30 01:26:07 UTC 09:39
WU 018: Walking The Line – What To Do When Your Personal & Professional Worlds Collide

There is nothing better than being able to do what you love for the people you love. As Angela says throughout this episode, you can pick your clients but you can’t pick your family. Being able to successfully walk the line between personal relationships and professionalism is essential when planning a memorable event for those closest to you. It can definitely be a challenge to keep that “I know best” attitude at bay, but take a listen as Angela shares an experience when doing just that made for an unforgettable night for her family.

WU 017: Persevering When The Unexpected Happens
13:13
2017-09-30 01:26:07 UTC 13:13
WU 017: Persevering When The Unexpected Happens

In the world of event planning, bumps in the road and last minute changes are unavoidable. The trick in planning a successful event is knowing how to use those challenges to your advantage. In this episode, Angela and her co-host Alison discuss a situation when unexpected challenges taught them the importance of approaching each situation with understanding, the value of over communicating, and what a difference it can make to have a “go with the flow” type of attitude.  Take a listen to get the full story.

WU 016: Creating A Perfect Fit For You And Your Clients
13:53
2017-09-30 01:26:07 UTC 13:53
WU 016: Creating A Perfect Fit For You And Your Clients

In this episode, Angela shares the importance of making sure your clients are the perfect fit for you and your team. Fortunately, the process is easy when honesty is at the heart of your planning and the right boundaries are in place.  Listen as Angela and her co-host Alison discuss a few occasions when saying no was the right choice.

WU 015: Create A Common Language With Your Team, Vendors, And Clients
09:39
2017-09-30 01:26:07 UTC 09:39
WU 015: Create A Common Language With Your Team, Vendors, And Clients

In this episode, Angela shares how easy it is to miscommunicate with your team, vendors, and clients when you’re not using the same terminology. Luckily, the solution isn’t complicated; it just requires consistency and diligence. Listen as Angela and her co-host Alison discuss why you should and how you can create a common language with your team, vendors, and clients.

WU 014: Leaving Family Out Of The Loop Leads To Big Problems
11:17
2017-09-30 01:26:07 UTC 11:17
WU 014: Leaving Family Out Of The Loop Leads To Big Problems

Your clients may be in love, but that doesn't guarantee everything is going well with their respective families, especially their parents. In this episode of Weddings Unveiled, you'll learn how to handle tension amongst the bride's or groom's family. Listen as Angela Proffitt and her co-host Alison share the challenging realities of family drama, uncommunicated wishes and why you should encourage your clients to communicate with their close family members and friends before the big day.

WU 013: Protecting Your Client’s Confidentiality
10:54
2017-09-30 01:26:07 UTC 10:54
WU 013: Protecting Your Client’s Confidentiality

It’s hard to imagine a wedding today without a hashtag and a flood of photos on social media. However, before you go posting to your profile, consult with your client to clarify what, if any, information they are comfortable making available to the public eye. Even information shared with the design team can be sensitive and should be handled with care. On today’s podcast, Alison and I share steps you can take to ensure your client feels safe and secure.

WU 012: More RSVPs? Oh My! – How To Creatively Design Rooms To Fit All Guests and Please Brides
13:24
2017-09-30 01:26:07 UTC 13:24
WU 012: More RSVPs? Oh My! – How To Creatively Design Rooms To Fit All Guests and Please Brides

Nailing down accurate numbers for guest attendance can be difficult. 100 percent attendance is rare, so most people start planning for a slightly lower estimated number of attendees in mind. However, occasionally, you receive the maximum number of RSVPs. Yikes! In today’s episode, I explain how creativity and room design can make even the trickiest guest numbers doable. Together with Alison Burry, my podcast co-host and event consultant, we talk about partnering with brides to make it all come together and how communicating those plans to all event staff and vendors makes the experience seamless. After this episode, you will understand the importance of flexibility, creativity, and communication in wedding planning.

WU 011: Honesty Is An Event Planner’s Best Quality
13:30
2017-09-30 01:26:07 UTC 13:30
WU 011: Honesty Is An Event Planner’s Best Quality

When clients come to us with ideas that they’re excited about, the last thing we want to do is burst their bubble. However, the truth is they hired us because we know what we’re doing. A minor disappointment now is better than a huge disappointment later once the money has been spent. This happened when one of my brides had a unique idea for wedding favors. I knew this wasn’t the best idea, but the bride’s enthusiasm won us over and we went for it. Sure enough, it didn’t go as planned, but it’s a lesson I’ll never forget. Honesty wins every time.

WU 010: Clear Communication and Other Tools for Event Success
09:25
2017-09-30 01:26:07 UTC 09:25
WU 010: Clear Communication and Other Tools for Event Success

Surprises on event day can throw a wrench in even the best-laid plans. Clear communication can ensure that everyone knows what to expect and has the tools necessary to deliver a great event. Listen in to hear me, along with my event consultant Alison Burry, share suggestions for improving communication with your team, vendors, and clients. From having a great radio system to providing proper transportation, we’ll give you the inside scoop on how to invest in tools to help your team and make sure your event goes off without a hitch.

WU 009: You Can’t Help Everybody (And That’s Okay!)
12:44
2017-09-30 01:26:07 UTC 12:44
WU 009: You Can’t Help Everybody (And That’s Okay!)

As event planning professionals, our first instinct is to help everyone that walks through our door. However, over the years I’ve learned this simple truth: You can’t be everything to everybody. I learned this lesson a few years ago when I worked with a bride who fell outside the lines of my ideal client profile. I knew it wasn’t the right fit, but I wanted to try and help her anyway. In the end, the experience wasn’t good for either of us.

WU 008: Keep Secrets, Not Personal Items
09:16
2017-09-30 01:26:07 UTC 09:16
WU 008: Keep Secrets, Not Personal Items

Customer service is essential to any business and the wedding industry is no different; but, sometimes saying ‘no’ is just as important as saying ‘yes.’ In today’s episode, I describe two experiences and lessons I’ve learned: 1) why client satisfaction means being a co-conspirator in a bride’s secret and 2) what holding personal items will do to your wallet. Together with Alison Burry, my podcast co-host and event consultant, we will make it clear that saying ‘yes’ and saying ‘no’ are equally important in the event planning business.

WU 007: A Great Band Doesn’t Always Guarantee a Great M.C.
09:37
2017-09-30 01:26:07 UTC 09:37
WU 007: A Great Band Doesn’t Always Guarantee a Great M.C.

Having a stellar band or DJ that gets guests engaged and keeps the energy levels high is essential to any successful event. However, what happens when the entertainment is skilled with events but not specifically weddings? This week, celebrity wedding planner and event designer, Angela Proffitt, shares her experience working with one of the premiere live bands in the southeast. Together with her podcast co-host and senior event consultant, Alison Burry, they unveil how to guarantee the musical entertainment perfectly executes every reception. You will discover what questions to ask upfront, how to set expectations, and ultimately how to wow clients by delivering an entertainment experience unlike any other.

WU 006: Be Prepared If The Weather Report Fails You
12:22
2017-09-30 01:26:08 UTC 12:22
WU 006: Be Prepared If The Weather Report Fails You

What do you do when the forecast predicts sun but you get rain instead? On today’s podcast, Angela is joined by her team's senior event consultant Alison Burry to address how to handle wacky weather. Listen in to hear how they remedied the situation when an outdoor reception venue flooded the night before a wedding! From setting up early and preparing a solid backup plan to becoming familiar with the area and having a list of local vendors who can offer advice in a pinch, Angela offers tips to help you be prepared come rain or shine.

WU 005: How To Mange DIY Projects
14:06
2017-09-30 01:26:08 UTC 14:06
WU 005: How To Mange DIY Projects

Pinterest has made wedding planning a blast for brides, friends, and family alike, but what happens when a DIY project doesn’t quite go as expected? In today’s episode, celebrity wedding planner, Angela Proffitt, describes her experience with a bride and her overload of DIY projects. Together with Alison Burry, her podcast co-host and and event consultant, they share how they handled the bride’s expectations and DIY additions to the wedding. After this episode, you will understand the value of setting expectations with DIY projects in the beginning of the relationship and reminding clients of the importance of communication and trust.

WU 004: Your Backup Plan Needs a Backup Plan (What Freezing Weather in May Taught Us)
17:55
2017-09-30 01:26:08 UTC 17:55
WU 004: Your Backup Plan Needs a Backup Plan (What Freezing Weather in May Taught Us)

Every professional in the hospitality industry knows that weather is unpredictable and that you always need a backup plan, but what happens when your backup plan isn’t enough? That’s where Angela and her team found themselves at an outdoor wedding in late spring. They prepared for rain but not freezing temperatures. With a combination of resourcefulness, determination and a little bit of technology, the guests were warm and the bride and groom were thrilled. Listen to the full episode to hear the story and discover how you can prepare for even the oddest situations.

WU 003: How To Staff Events Appropriately
17:09
2017-09-30 01:26:08 UTC 17:09
WU 003: How To Staff Events Appropriately

Nothing has the potential to affect your plans for an event or wedding like being improperly staffed. Whether it’s an event with activities spreads across four locations or a centrally-located wedding requiring you to flip the room in under 40 minutes, you need the right people with you on-site to deliver a great experience to your client and their guests. In episode three of Weddings Unveiled, Angela Proffitt and her senior event consultant Alison Burry share how to properly staff for the day of an event, process challenges with team members during setup, and prepare to flip a room between the ceremony and reception. With these tips, you’ll find it easier to balance your client’s unique, creative ideas with each event’s regular, on-site responsibilities.

WU 002: Reality TV Is Not All That It Seems
14:37
2017-09-30 01:26:08 UTC 14:37
WU 002: Reality TV Is Not All That It Seems

Have you ever seen an a wedding reality TV show on TLC, Bravo or WETV and wished you could be a featured planner or designer on the show? In today’s episode, Angela takes you behind the scenes of her first experience with a television production and shares how the drama can stand in the way of designing a great event. With the help of her podcast host and communication and event consultant, Alison, Angela reveals how you can protect yourself and your relationships while being featured on television. Listeners will also discover the value of doing research and selecting opportunities that align with their brand and ideal clientele.

WU 001: How To Monitor Guests That Have Conflicts
14:34
2017-09-30 01:26:08 UTC 14:34
WU 001: How To Monitor Guests That Have Conflicts

In this introductory episode, celebrity wedding planner and event extraordinaire, Angela Proffitt, tackles a tough, yet recurring challenge for anyone in the event industry – how to respond when there’s interpersonal conflict between two invited guests. Together with her communication and event consultant, Alison Burry, Angela discusses how to protect your clients, respect their guests and leverage your vendors to prevent conflicts from boiling over. After this episode, listeners will understand how to defuse a tense situation before it has an opportunity to escalate and be reminded that taking care of yourself is a great strategy for better serving clients..

WU 040: Anticipating Absolutely Anything
18:37
2017-10-08 03:06:29 UTC 18:37
WU 040: Anticipating Absolutely Anything

In weddings, everything goes. It’s your job as a wedding planner and event designer to make sure everything goes smoothly and make sure the clients and guests are none the wiser. Your clients are depending on you to have a level head and have answers for the day’s toughest problems. Today, Angela and her lead consultant Alison are sharing one of their more unique experiences. They hope this story lets you see ways you can potentially respond if you ever find yourself in similar, unchartered territory.

WU 039: The One Wedding Component That Often Goes Overlooked
12:18
2017-10-08 03:06:29 UTC 12:18
WU 039: The One Wedding Component That Often Goes Overlooked

There are so many things to consider when planning an event, from vendors to photos to transportation of the bride and groom. And although you’ve likely thought most everything through, sometimes, one missed detail sends the whole thing into a tailspin. In this episode, Angela and her lead consultant Alison share a story about a wedding in which they didn’t have a solid plan for where the family would go for pre-wedding pictures. It resulted in 30-something of them crowding the area where they were setting up for the wedding, and thinking their insight would be helpful on the setup (which it was not).

WU 038: Keeping Your Cool Amongst Hot Tempers During Your Event
14:27
2017-10-08 03:06:29 UTC 14:27
WU 038: Keeping Your Cool Amongst Hot Tempers During Your Event

Weddings are a melting pot of personalities all coming together under a common goal of getting the event off of the ground and sailing smoothly. It’s your job to remain professional at all times, yet there will likely be instances when someone’s personality clashes with your own. In today’s episode, Angela and her lead consultant Alison share a story about a wedding during which one of the venue’s personnel lacked professionalism and how they handled the encounter.

WU 037: What To Do When Things Are Beyond Your Control
10:45
2017-10-08 03:06:29 UTC 10:45
WU 037: What To Do When Things Are Beyond Your Control

As an event planner and designer, there are many things that are within your control when you’ve planned properly. But what do you do when there are situations that are utterly and completely beyond your scope of influence? Today, Angela and her lead consultant, Alison, will discuss what to do when you can’t control certain outcomes. They share a story of a wedding they once did that included an out-of-order service elevator, missing linens and other missing pieces and how they kept a positive, upbeat attitude through it all.

 

WU 036: Destination Planners – Do Your Research Ahead Of Time
15:22
2017-10-08 03:06:29 UTC 15:22
WU 036: Destination Planners – Do Your Research Ahead Of Time

Destination planners have a particularly challenging — yet fulfilling! — journey of an event from start to finish. Because of this, it’s so incredibly important that you have a firm grasp on all of the details of the day, especially if you’re not familiar with the area. Angela's and her company's lead consultant, Alison, discuss a time they can look back on with laughter now, though it wasn’t funny at the time. This story has so many twists and turns — literally and figuratively! — that you’re bound to learn a thing or two for your next destination event. Tune in!

WU 034: Why Preparation Is Even More Important At Destination Weddings
10:02
2017-10-08 03:06:29 UTC 10:02
WU 034: Why Preparation Is Even More Important At Destination Weddings

Destination weddings are some of our favorites — the picturesque views provide such an awesome backdrop to the love of our couples. However, destination weddings also provide an added layer of complexity in terms of logistics. Today, Angela and her company's lead consultant, Alison, discuss why it’s essential to anticipate and be prepared for absolutely any situation while at the destination — the flow of the day depends on it!

WU 033: Solidifying The Wedding Day Plan And Delegating Day-Of Tasks
08:39
2017-10-08 03:06:29 UTC 08:39
WU 033: Solidifying The Wedding Day Plan And Delegating Day-Of Tasks

Laidback couples are some of the best we’ve worked with — they’re easy going, generally stress-free and they trust us to do our jobs. On the other hand, however, we’ve found these couples take their carefree approach to the wedding day plan, often leaving details to chance on one of the most eventful days of their lives. In this episode, Angela discusses a time when a couple failed to plan and delegate tasks, which left them without previously-arranged transportation from the ceremony to the reception venue.

WU 032: With A Wedding Day Schedule, Less Is More
09:07
2017-10-08 03:06:29 UTC 09:07
WU 032: With A Wedding Day Schedule, Less Is More

When their wedding day arrives, brides and grooms are usually beside themselves in excitement — not only is it one of the best days of their lives, but they’ll be surrounded by all of their family and friends for the momentous occasion! And although they’re naturally inclined to pack as much as they can into their wedding day itinerary, overfilling the day with pre-wedding events can create more stress than the lovely couple wants or is prepared for. In today’s episode, Angela and her company’s lead consultant Alison discuss a time when a client’s aunt wanted to throw the couple a brunch the day of the wedding and the chaos that ensued.

WU 031: The Key Differences Between Planning Weddings And Fundraisers
11:37
2017-10-08 03:06:29 UTC 11:37
WU 031: The Key Differences Between Planning Weddings And Fundraisers

New event planners and designers can tend to think all events are the same. Yes, most events may include catering, lighting, music. From collecting donations, managing auctions, coordinating volunteers, registering attendees, communicating with sponsors, and selling tickets at the door, fundraisers are unique and very different from weddings. In this episode, Angela discusses her first fundraiser. We hope you learn from her experience so your first fundraiser runs smoothly.

WU 030: Always Party With A Permit When Necessary
09:06
2017-10-08 03:06:29 UTC 09:06
WU 030: Always Party With A Permit When Necessary

Does your client want pyrotechnics, live animals, or some other cool, unusual touch at their event? Find out if you need a permit. In this episode of Weddings Unveiled, Angela and her lead consultant Alison share a story of a client who wanted to descend to his party and join the guests by jumping out of a plane and parachuting into the heart of a major city. Sounds crazy, right? Well, listen in to hear how Angela and her team handled this unusual request and helped him make it happen. We hope it reminds you just how much is actually possible.

WU 029: How To Manage A Client’s Expectations
10:54
2017-10-08 03:06:29 UTC 10:54
WU 029: How To Manage A Client’s Expectations

Clients, especially brides, usually have clear visions for their events, but they rely on their planners to bring their ideas to life. Sometimes, this requires us to recalibrate or adjust their expectations. In this episode of Weddings Unveiled, Angela discusses an experience where a client had great ideas but didn’t fully consider how her outdoor venue would change when the seasons changed in time for the wedding. Listen in as to discover how Angela handled it; you may hear a few ideas worth using if you ever run into a similar situation.

WU 028: When Professional Designers Are Your Clients
13:17
2017-10-08 03:06:29 UTC 13:17
WU 028: When Professional Designers Are Your Clients

As you continue to grow your skills and build your business, you may get opportunities to plan events for your peers in the event industry. It’s a tremendous honor when other professionals trust you with their weddings and personal events. However, it comes with a unique challenge. In this episode, Angela and her lead consultant Alison share a time when they performed a wedding for a professional designer who wanted to provide all of the decor herself. Check out this new episode to find out how you can deliver for your peers.

WU 027: Explaining Hotel Commissions To Clients
07:52
2017-10-08 03:06:29 UTC 07:52
WU 027: Explaining Hotel Commissions To Clients

Here's a secret for you: People pay planners so someone else can plan their event for them. Crazy idea, right? Well, occasionally even paying clients don’t get (or simply forget) the memo so they jump into the planning process a bit more than they should. Today’s episode discusses an example of a client who wanted to take control of handling room blocks. Unfortunately, they didn’t fully understand the contracts, which ended up causing some trouble. Listen in to today’s episode as Angela shares how to explain hotel commissions to clients and, more importantly, how to respond when clients take on tasks that should be reserved for you as the planner.

WU 026: How To Communicate And Stick To Your Process With New Clients
12:34
2017-10-08 03:06:29 UTC 12:34
WU 026: How To Communicate And Stick To Your Process With New Clients

Did you know that even the pushiest, picky, high maintenance or micromanaging clients want to let go of control? They really do. However, they’re looking for something to remove their fear of something going wrong. This is where your standard process for communication comes into play. When you have a standard, consistent process you use with clients, it helps establish trust. It also provides helpful boundaries. In this episode, Angela and her lead consultant Alison will share how to communicate and stick to your process so new clients get a great experience (even if they’re ignoring the process themselves).

WU 025: The #1 Rule For Events At A New Venue
08:52
2017-10-08 03:06:29 UTC 08:52
WU 025: The #1 Rule For Events At A New Venue

The wedding and event industry is a lucrative business. As a result, new hotels, restaurants or clubs are opening up their space to host weddings and private events. This means you’ll likely have clients booking venues that you’ve never seen or worked in before. It’s a great opportunity to discover new spaces for future clients. However, it can also cause headaches for you and your time unless you follow the most important rule of using a venue for the first time. Require your team and vendors visit the venue at least once prior to the weekend or day of the event. Working in a new venue for the first time without a site visit is like hoping to fall in love on a blind date; it’s possible, but far from likely. Listen to this episode as Angela shares a story illustrating the importance of site visits.

WU 024: Finding Simple Solutions to Surprising Snafus
12:28
2017-10-08 03:06:29 UTC 12:28
WU 024: Finding Simple Solutions to Surprising Snafus

The longer you work with weddings and events, the more you’ll master the big areas like logistics, design, catering, vendor management, etc. However, it’s impossible to prepare for every situation and every client request, and sometimes that leads to unforeseen mistakes. In this episode of Weddings Unveiled, Angela and her lead consultant Alison Burry discuss how you learn from these mistakes and develop simple solutions so they never happen again.

WU 023: How To Handle Unexpected Situations
09:55
2017-10-08 03:06:29 UTC 09:55
WU 023: How To Handle Unexpected Situations

Whether it’s first your wedding or 100th wedding, every planner and day-of coordinator will encounter something unexpected in the process of putting on an event. Each time, you’ll be forced to answer the question: “How will my team and I respond?” In today’s episode, Angela is again joined by her company’s lead consultant Alison Burry. They’ll share an unexpected situation that they had never previously experienced and how they got through it. We hope you’ll hear a few ideas that you and your team can use when the unexpected occurs because it eventually will.

WU 022: When Over Preparation Makes All The Difference
21:18
2017-10-08 03:06:29 UTC 21:18
WU 022: When Over Preparation Makes All The Difference

Everyone knows that adequate preparation is key to executing a successful event. However, what happens when your normal preparation measures don't quite cut it? Knowing when to step into high gear and over prepare can make all the difference in how smoothly everything runs on the big day. Listen as Angela and her co-host Alison discuss a time when a restaurant's first time catering experience taught them a valuable lesson in over preparation that they will never forget.  

WU 021: Don’t Let Technology Get The Best Of You
09:07
2017-10-08 03:06:29 UTC 09:07
WU 021: Don’t Let Technology Get The Best Of You

In an ever-changing world, technology is no exception. From new ways to capture wedding footage to LED dance floors, technology keeps us on our toes and so do the requests of our clients. As an event planner, it is important to educate yourself on what new trends might be coming down the pike and who the right vendor is for those services. In this episode, Angela and her co-host Alison Burry talk about a time when technology almost got the best of them. Listen as they discuss valuable lessons in preparation and partnership, and how their experience can help you stay ahead of the curve.

WU 020: When To Trust The Venue And When To Follow-Up
11:14
2017-10-08 03:06:29 UTC 11:14
WU 020: When To Trust The Venue And When To Follow-Up

Successful partnerships are essential in any business, and that is especially true in the world of event planning. With so many venues and vendors to choose from, it is important to consider what each one is capable of and if you can rely on their consistent follow through. Covering these points from the beginning sets you up for a successful event and helps you avoid unnecessary stress. That being said, even with the most trustworthy of venues, you need to know when it’s appropriate to follow-up. In this episode, Angela and her co-host Alison discuss a situation when a new wedding venue didn't know what they didn't know until it was almost too late. Listen to the full episode to hear how knowing the right time to follow-up helped them avoid a major obstacle on their client’s big day.

WU 019: Creating A Stress Free Environment During The Big Event
09:27
2017-10-08 03:06:29 UTC 09:27
WU 019: Creating A Stress Free Environment During The Big Event

When the big day rolls around, emotions are running high and it is easy to get lost in the hustle and bustle of the to-do list. In this episode, Angela shares ways to counter these challenges by making sure clients remain stress-free during their big event. The good news is this isn’t hard to do when you have formed a relationship of trust with your client and have created an environment of flexibility. Listen as Angela and her co-host Alison discuss an occasion when maintaining a flexible environment was essential to making a bride’s special day a little more stress-free.

WU 018: Walking The Line – What To Do When Your Personal & Professional Worlds Collide
09:39
2017-10-08 03:06:30 UTC 09:39
WU 018: Walking The Line – What To Do When Your Personal & Professional Worlds Collide

There is nothing better than being able to do what you love for the people you love. As Angela says throughout this episode, you can pick your clients but you can’t pick your family. Being able to successfully walk the line between personal relationships and professionalism is essential when planning a memorable event for those closest to you. It can definitely be a challenge to keep that “I know best” attitude at bay, but take a listen as Angela shares an experience when doing just that made for an unforgettable night for her family.

WU 017: Persevering When The Unexpected Happens
13:13
2017-10-08 03:06:30 UTC 13:13
WU 017: Persevering When The Unexpected Happens

In the world of event planning, bumps in the road and last minute changes are unavoidable. The trick in planning a successful event is knowing how to use those challenges to your advantage. In this episode, Angela and her co-host Alison discuss a situation when unexpected challenges taught them the importance of approaching each situation with understanding, the value of over communicating, and what a difference it can make to have a “go with the flow” type of attitude.  Take a listen to get the full story.

WU 016: Creating A Perfect Fit For You And Your Clients
13:53
2017-10-08 03:06:30 UTC 13:53
WU 016: Creating A Perfect Fit For You And Your Clients

In this episode, Angela shares the importance of making sure your clients are the perfect fit for you and your team. Fortunately, the process is easy when honesty is at the heart of your planning and the right boundaries are in place.  Listen as Angela and her co-host Alison discuss a few occasions when saying no was the right choice.

WU 015: Create A Common Language With Your Team, Vendors, And Clients
09:39
2017-10-08 03:06:30 UTC 09:39
WU 015: Create A Common Language With Your Team, Vendors, And Clients

In this episode, Angela shares how easy it is to miscommunicate with your team, vendors, and clients when you’re not using the same terminology. Luckily, the solution isn’t complicated; it just requires consistency and diligence. Listen as Angela and her co-host Alison discuss why you should and how you can create a common language with your team, vendors, and clients.

WU 014: Leaving Family Out Of The Loop Leads To Big Problems
11:17
2017-10-08 03:06:30 UTC 11:17
WU 014: Leaving Family Out Of The Loop Leads To Big Problems

Your clients may be in love, but that doesn't guarantee everything is going well with their respective families, especially their parents. In this episode of Weddings Unveiled, you'll learn how to handle tension amongst the bride's or groom's family. Listen as Angela Proffitt and her co-host Alison share the challenging realities of family drama, uncommunicated wishes and why you should encourage your clients to communicate with their close family members and friends before the big day.

WU 013: Protecting Your Client’s Confidentiality
10:54
2017-10-08 03:06:30 UTC 10:54
WU 013: Protecting Your Client’s Confidentiality

It’s hard to imagine a wedding today without a hashtag and a flood of photos on social media. However, before you go posting to your profile, consult with your client to clarify what, if any, information they are comfortable making available to the public eye. Even information shared with the design team can be sensitive and should be handled with care. On today’s podcast, Alison and I share steps you can take to ensure your client feels safe and secure.

WU 012: More RSVPs? Oh My! – How To Creatively Design Rooms To Fit All Guests and Please Brides
13:24
2017-10-08 03:06:30 UTC 13:24
WU 012: More RSVPs? Oh My! – How To Creatively Design Rooms To Fit All Guests and Please Brides

Nailing down accurate numbers for guest attendance can be difficult. 100 percent attendance is rare, so most people start planning for a slightly lower estimated number of attendees in mind. However, occasionally, you receive the maximum number of RSVPs. Yikes! In today’s episode, I explain how creativity and room design can make even the trickiest guest numbers doable. Together with Alison Burry, my podcast co-host and event consultant, we talk about partnering with brides to make it all come together and how communicating those plans to all event staff and vendors makes the experience seamless. After this episode, you will understand the importance of flexibility, creativity, and communication in wedding planning.

WU 011: Honesty Is An Event Planner’s Best Quality
13:30
2017-10-08 03:06:30 UTC 13:30
WU 011: Honesty Is An Event Planner’s Best Quality

When clients come to us with ideas that they’re excited about, the last thing we want to do is burst their bubble. However, the truth is they hired us because we know what we’re doing. A minor disappointment now is better than a huge disappointment later once the money has been spent. This happened when one of my brides had a unique idea for wedding favors. I knew this wasn’t the best idea, but the bride’s enthusiasm won us over and we went for it. Sure enough, it didn’t go as planned, but it’s a lesson I’ll never forget. Honesty wins every time.

WU 010: Clear Communication and Other Tools for Event Success
09:25
2017-10-08 03:06:30 UTC 09:25
WU 010: Clear Communication and Other Tools for Event Success

Surprises on event day can throw a wrench in even the best-laid plans. Clear communication can ensure that everyone knows what to expect and has the tools necessary to deliver a great event. Listen in to hear me, along with my event consultant Alison Burry, share suggestions for improving communication with your team, vendors, and clients. From having a great radio system to providing proper transportation, we’ll give you the inside scoop on how to invest in tools to help your team and make sure your event goes off without a hitch.

WU 009: You Can’t Help Everybody (And That’s Okay!)
12:44
2017-10-08 03:06:30 UTC 12:44
WU 009: You Can’t Help Everybody (And That’s Okay!)

As event planning professionals, our first instinct is to help everyone that walks through our door. However, over the years I’ve learned this simple truth: You can’t be everything to everybody. I learned this lesson a few years ago when I worked with a bride who fell outside the lines of my ideal client profile. I knew it wasn’t the right fit, but I wanted to try and help her anyway. In the end, the experience wasn’t good for either of us.

WU 008: Keep Secrets, Not Personal Items
09:16
2017-10-08 03:06:30 UTC 09:16
WU 008: Keep Secrets, Not Personal Items

Customer service is essential to any business and the wedding industry is no different; but, sometimes saying ‘no’ is just as important as saying ‘yes.’ In today’s episode, I describe two experiences and lessons I’ve learned: 1) why client satisfaction means being a co-conspirator in a bride’s secret and 2) what holding personal items will do to your wallet. Together with Alison Burry, my podcast co-host and event consultant, we will make it clear that saying ‘yes’ and saying ‘no’ are equally important in the event planning business.

WU 007: A Great Band Doesn’t Always Guarantee a Great M.C.
09:37
2017-10-08 03:06:30 UTC 09:37
WU 007: A Great Band Doesn’t Always Guarantee a Great M.C.

Having a stellar band or DJ that gets guests engaged and keeps the energy levels high is essential to any successful event. However, what happens when the entertainment is skilled with events but not specifically weddings? This week, celebrity wedding planner and event designer, Angela Proffitt, shares her experience working with one of the premiere live bands in the southeast. Together with her podcast co-host and senior event consultant, Alison Burry, they unveil how to guarantee the musical entertainment perfectly executes every reception. You will discover what questions to ask upfront, how to set expectations, and ultimately how to wow clients by delivering an entertainment experience unlike any other.

WU 006: Be Prepared If The Weather Report Fails You
12:22
2017-10-08 03:06:30 UTC 12:22
WU 006: Be Prepared If The Weather Report Fails You

What do you do when the forecast predicts sun but you get rain instead? On today’s podcast, Angela is joined by her team's senior event consultant Alison Burry to address how to handle wacky weather. Listen in to hear how they remedied the situation when an outdoor reception venue flooded the night before a wedding! From setting up early and preparing a solid backup plan to becoming familiar with the area and having a list of local vendors who can offer advice in a pinch, Angela offers tips to help you be prepared come rain or shine.

WU 005: How To Mange DIY Projects
14:06
2017-10-08 03:06:30 UTC 14:06
WU 005: How To Mange DIY Projects

Pinterest has made wedding planning a blast for brides, friends, and family alike, but what happens when a DIY project doesn’t quite go as expected? In today’s episode, celebrity wedding planner, Angela Proffitt, describes her experience with a bride and her overload of DIY projects. Together with Alison Burry, her podcast co-host and and event consultant, they share how they handled the bride’s expectations and DIY additions to the wedding. After this episode, you will understand the value of setting expectations with DIY projects in the beginning of the relationship and reminding clients of the importance of communication and trust.

WU 004: Your Backup Plan Needs a Backup Plan (What Freezing Weather in May Taught Us)
17:55
2017-10-08 03:06:30 UTC 17:55
WU 004: Your Backup Plan Needs a Backup Plan (What Freezing Weather in May Taught Us)

Every professional in the hospitality industry knows that weather is unpredictable and that you always need a backup plan, but what happens when your backup plan isn’t enough? That’s where Angela and her team found themselves at an outdoor wedding in late spring. They prepared for rain but not freezing temperatures. With a combination of resourcefulness, determination and a little bit of technology, the guests were warm and the bride and groom were thrilled. Listen to the full episode to hear the story and discover how you can prepare for even the oddest situations.

WU 003: How To Staff Events Appropriately
17:09
2017-10-08 03:06:31 UTC 17:09
WU 003: How To Staff Events Appropriately

Nothing has the potential to affect your plans for an event or wedding like being improperly staffed. Whether it’s an event with activities spreads across four locations or a centrally-located wedding requiring you to flip the room in under 40 minutes, you need the right people with you on-site to deliver a great experience to your client and their guests. In episode three of Weddings Unveiled, Angela Proffitt and her senior event consultant Alison Burry share how to properly staff for the day of an event, process challenges with team members during setup, and prepare to flip a room between the ceremony and reception. With these tips, you’ll find it easier to balance your client’s unique, creative ideas with each event’s regular, on-site responsibilities.

WU 002: Reality TV Is Not All That It Seems
14:37
2017-10-08 03:06:31 UTC 14:37
WU 002: Reality TV Is Not All That It Seems

Have you ever seen an a wedding reality TV show on TLC, Bravo or WETV and wished you could be a featured planner or designer on the show? In today’s episode, Angela takes you behind the scenes of her first experience with a television production and shares how the drama can stand in the way of designing a great event. With the help of her podcast host and communication and event consultant, Alison, Angela reveals how you can protect yourself and your relationships while being featured on television. Listeners will also discover the value of doing research and selecting opportunities that align with their brand and ideal clientele.

WU 001: How To Monitor Guests That Have Conflicts
14:34
2017-10-08 03:06:31 UTC 14:34
WU 001: How To Monitor Guests That Have Conflicts

In this introductory episode, celebrity wedding planner and event extraordinaire, Angela Proffitt, tackles a tough, yet recurring challenge for anyone in the event industry – how to respond when there’s interpersonal conflict between two invited guests. Together with her communication and event consultant, Alison Burry, Angela discusses how to protect your clients, respect their guests and leverage your vendors to prevent conflicts from boiling over. After this episode, listeners will understand how to defuse a tense situation before it has an opportunity to escalate and be reminded that taking care of yourself is a great strategy for better serving clients..